JIU-UIJ Board-Approved Policies Manual

Effective Date: Upon Board Adoption
Approved By: Board of Regents
Prepared By: Office of the President & General Counsel

Front Matter: Board Approval & Signatures

Board Resolution No.: JIU-BR-2026-01

“Be it resolved that the Juneteenth Intercontinental University Board of Regents formally approves the consolidated Policies, Procedures, and Guidelines Manual, effective immediately. All university members are required to comply with the policies herein. The President and designated officers are authorized to implement and maintain these policies.”

Certification of Adoption

Dr. R. Joshua Cesaire, President

Mrs. Nelly Derisma, Secretary of the Board

Table of Contents

Governance & Board Authority 3

General Education (GE) Policy 3

Electronic Information Resources (EIR) & AI Governance 4

Academic Integrity Policy 4

Faculty & Human Resources Policy 4

Student Conduct Policy 5

Sexual Misconduct Policy 5

Financial Management & Procurement Policy 5

External Relationships & Advisory Bodies 6

Accreditation Compliance & Quality Assurance 6

Appendices & References 7

Policies, Procedures, and Guidelines Manual

Board-Approved Integrated Edition
Effective Date: Upon Adoption by the Board of Regents

Front Matter: Board Approval & Authority

Board of Regents Resolution

The Board of Regents of Juneteenth Intercontinental University (“the University”) affirms its fiduciary and governing responsibility for all academic, administrative, financial, and operational affairs of the institution. By formal resolution, the Board hereby adopts and enacts this consolidated Policies, Procedures, and Guidelines Manual as the authoritative policy framework governing the University. All prior policies inconsistent with this Manual are superseded.

The Board delegates authority to the President and designated officers to implement, interpret, and enforce these policies consistent with accreditation standards, applicable laws, and the mission of the University.

Section 1 – Governance & Board Authority

Purpose

To establish a clear governance framework that ensures accountability, transparency, and effective institutional leadership.

Policy

The Board of Regents is the highest governing authority of Juneteenth Intercontinental University. It exercises fiduciary oversight over the institution’s mission, finances, academic integrity, and strategic direction.

Key Provisions

• The Board appoints and evaluates the President.

• The Board approves all institutional policies, budgets, and strategic plans.

• The Chancellor serves as an honorary position and Chair of the Board.

• Standing committees include Academic Affairs, Finance & Audit, Governance, and External Relations.

• Conflicts of interest must be disclosed annually.

Review Cycle

Every five (5) years or as required by accreditation standards.

Section 2 – General Education (GE) Policy

Purpose

To ensure that all undergraduate students acquire foundational knowledge, critical thinking skills, communication competence, ethical awareness, and civic responsibility.

Policy

All degree-seeking students must complete the General Education curriculum as approved by the Faculty Senate and Board of Regents.

Key Elements

• Required GE credits across writing, quantitative reasoning, humanities, social sciences, and natural sciences.

• Writing-intensive courses including ENGL 1010 and FRAN 1010.

• Portfolio-based assessment of learning outcomes.

• Regular review and assessment aligned with institutional learning outcomes.

Assessment

GE outcomes are assessed annually using direct and indirect measures and reported to Academic Affairs and the Board.

Section 3 – Electronic Information Resources (EIR) & AI Governance

Purpose

To regulate the ethical, secure, and responsible use of information technology and artificial intelligence.

Policy

University-provided electronic resources are to be used solely for lawful, ethical, and mission-aligned purposes.

AI Governance

• Generative AI may be used as a support tool, not a substitute for original academic work.

• AI use must be disclosed in academic submissions where applicable.

• AI systems must comply with privacy, intellectual property, and academic integrity standards.

• An AI Governance Committee oversees approvals and audits.

Prohibited Use

• Unauthorized data scraping

• Academic dishonesty facilitated by AI

• Surveillance or discriminatory applications

Section 4 – Academic Integrity Policy

Purpose

To uphold honesty, fairness, and scholarly rigor.

Policy

Academic dishonesty, including plagiarism, cheating, falsification, and misuse of AI, is strictly prohibited.

Procedures

• Allegations are reviewed by the Academic Integrity Committee.

• Sanctions range from warnings to dismissal.

• Students have the right to due process and appeal.

Education

All students receive instruction on citation, ethical research, and responsible AI use.

Section 5 – Faculty & Human Resources Policy

Purpose

To ensure fair employment practices and professional excellence.

Policy

Faculty and staff are hired, evaluated, and retained based on merit, qualifications, and commitment to the University’s mission.

Key Areas

• Appointment, promotion, and evaluation procedures

• Professional development requirements

• Ethical conduct and conflict-of-interest standards

• Equal opportunity and non-discrimination

Faculty Governance

Faculty participate in curriculum development, assessment, and academic policy through shared governance structures.

Section 6 – Student Conduct Policy

Purpose

To maintain a respectful, safe, and orderly learning environment.

Policy

Students are expected to uphold standards of conduct consistent with the University’s values.

Scope

Applies to on-campus, online, and university-sponsored activities.

Procedures

• Alleged violations are reviewed by the Student Conduct Committee.

• Sanctions include warnings, probation, suspension, or dismissal.

• Due process and appeal rights are guaranteed.

Section 7 – Sexual Misconduct Policy

Purpose

To prevent and respond to sexual harassment, assault, and gender-based violence.

Policy

The University maintains zero tolerance for sexual misconduct.

Key Provisions

• Confidential reporting options

• Timely, impartial investigations

• Support services for complainants

• Protection against retaliation

Compliance

Aligned with Canadian law, human rights standards, and international best practices.

Section 8 – Financial Management & Procurement Policy

Purpose

To ensure fiscal responsibility, transparency, and accountability.

Policy

All financial transactions must follow approved budgets, internal controls, and procurement procedures.

Key Controls

• Defined signing authority thresholds

• Competitive procurement requirements

• Annual independent audits

• Separation of duties

Oversight

The Finance & Audit Committee reports directly to the Board.

Section 9 – External Relationships & Advisory Bodies

Purpose

To guide partnerships and community engagement.

Policy

External relationships must advance the University’s mission and maintain institutional independence.

Advisory Bodies

• Community representatives

• National and international partners

• At-large experts

Safeguards

• Written MOUs

• Conflict-of-interest disclosures

• Board oversight

Section 10 – Accreditation Compliance & Quality Assurance

Purpose

To ensure continuous institutional improvement and compliance.

Policy

The University commits to ongoing assessment, transparency, and accountability in accordance with accreditation standards.

Processes

• Program review cycles

• Learning outcomes assessment

• Data integrity and reporting

• Board monitoring of compliance

APPENDICES

Juneteenth Intercontinental University
Policies, Procedures, and Guidelines Manual

APPENDIX A – SAMPLE FORMS & TEMPLATES

A.1 Academic Integrity Disclosure Form

Juneteenth Intercontinental University
Academic Integrity & AI Disclosure Statement

Student Name: __________________________
Student ID: ____________________________
Course Code & Title: ____________________
Instructor: _____________________________
Assignment Title: _______________________
Date Submitted: _________________________

☐ I certify that this submission represents my own original work.
☐ I used generative AI tools in accordance with University policy and have fully disclosed such use below.

AI Tool(s) Used (if any):

Purpose of AI Use (e.g., brainstorming, grammar review):

Student Declaration:
I affirm that I have complied with the Academic Integrity and AI Governance Policies of Juneteenth Intercontinental University.

Signature: _______________________ Date: ___________

A.2 Sexual Misconduct Incident Reporting Form

Confidential – Juneteenth Intercontinental University

Complainant Name (optional): _________________________
Role: ☐ Student ☐ Staff ☐ Faculty ☐ Visitor
Contact Information (optional): _____________________

Date of Incident: ______________
Location (if applicable): ___________________________

Description of Incident (attach additional pages if needed):

☐ I am requesting supportive measures
☐ I am requesting a formal investigation
☐ I am seeking information only

Signature (optional): __________________ Date: ________

A.3 Faculty Course Syllabus Template

Juneteenth Intercontinental University

Course Code & Title
Term & Year
Instructor Name & Contact Information
Office Hours

Course Description
(As approved in the Academic Catalog)

Learning Outcomes
Upon completion of this course, students will be able to:

Required Texts & Materials

Assessment & Grading Breakdown

Academic Integrity & AI Disclosure Statement

Accessibility & Accommodations Statement

A.4 Procurement Request Form

Requestor Name & Department: _______________________
Description of Goods/Services: ______________________
Estimated Cost: $_____________

Funding Source / Account Holder Approval:

☐ Competitive process required
☐ Direct award (justification attached)

Signature (Requestor): ___________ Date: ___________
Signature (Approval Authority): ____ Date: ___________

APPENDIX B – EVALUATION RUBRICS

B.1 General Education Learning Outcomes Rubric

• Criterion

• Exceeds Expectations

• Meets Expectations

• Developing

• Insufficient

• Critical Thinking

• Demonstrates original analysis and synthesis

• Demonstrates logical reasoning

• Limited analysis

• Lacks coherence

• Written Communication

• Clear, persuasive, error-free

• Clear with minor errors

• Frequent errors

• Unclear

• Ethical Reasoning

• Applies ethical frameworks

• Recognizes ethical issues

• Minimal engagement

• No awareness

B.2 Faculty Teaching Effectiveness Rubric

• Domain

• Exemplary

• Proficient

• Needs Improvement

• Content Mastery

• Deep disciplinary expertise

• Competent knowledge

• Insufficient

• Student Engagement

• Highly interactive

• Adequate engagement

• Minimal

• Assessment Design

• Aligned & transparent

• Mostly aligned

• Misaligned

B.3 AI Use Evaluation Rubric

• Dimension

• Responsible Use

• Limited Use

• Misuse

• Disclosure

• Fully disclosed

• Partial disclosure

• None

• Originality

• Student-driven

• Mixed

• AI-generated

• Ethical Compliance

• Fully compliant

• Minor concerns

• Violates policy

APPENDIX C – APA REFERENCES & LEGAL CITATIONS

Key APA References

1. American Council on Education. (2023). Artificial intelligence and the future of teaching and learning.

2. Council for Higher Education Accreditation. (2022). Quality assurance principles.

3. Criminal Code of Canada, R.S.C., 1985, c. C-46.

4. Freedom of Information and Protection of Privacy Act (Canada). (2023).

5. IEEE. (2020). Ethically aligned design: A vision for prioritizing human well-being with autonomous and intelligent sys- tems.

6. UNESCO. (2021). Recommendation on the ethics of artificial intelligence.
   WorkSafeBC. (2023). Occupational Health and Safety Regulations.

Legal & Regulatory Citations

• Freedom of Information and Protection of Privacy Act (Canada)

• Criminal Code of Canada, R.S.C., 1985, c. C-46

• Human Rights Codes (Provincial / Federal)

• Workplace Safety and Insurance Legislation

• University Act (Applicable Jurisdiction)

APPENDIX D – GLOSSARY OF TERMS

• Academic Integrity
  Commitment to honesty, trust, fairness, respect, and responsibility in scholarship.

• Administrative Authority
  An individual with delegated responsibility for oversight of University operations or resources.

• Artificial Intelligence (AI)
  Computational systems capable of performing tasks that normally require human intelligence.

• Board of Regents
  The highest governing body of Juneteenth Intercontinental University.

• Electronic Information Resources (EIR)
  University-owned or managed digital systems, networks, and data assets.

• Generative AI
  AI systems capable of producing text, images, code, or other content based on input prompts.

• Sexual Misconduct
  Any non-consensual sexual act, harassment, or exploitation.

• Student Conduct
  Standards governing student behavior in academic and non-academic settings.

• University Community
  Students, faculty, staff, administrators, Board members, and authorized affiliates.

APPENDIX E – DOCUMENT CONTROL

ACCREDITATION CROSSWALK: POLICIES, GOVERNANCE, AND INSTITUTIONAL EFFECTIVENESS

Purpose of This Appendix

This Accreditation Crosswalk demonstrates how Juneteenth Intercontinental University’s policies, procedures, and governance structures align with recognized institutional accreditation standards, including but not limited to:

• Governance and fiduciary oversight

• Academic quality and integrity

• Student protection and equity

• Financial sustainability

• Ethical operations and compliance

• Continuous improvement and accountability

This appendix enables accreditors, regulators, and auditors to quickly verify compliance and institutional coherence.

1. GOVERNANCE & BOARD OVERSIGHT

• Accreditation Standard Area

• Relevant Policy Sections

• Evidence of Compliance

• Governing Board Authority & Independence

• Board of Regents Policy; Chancellor (Honorary) Policy; Board Resolutions

• Board holds ultimate fiduciary authority; formal resolutions adopt policies; clear separation between governance and administration

• Strategic Oversight & Mission Integrity

• Governance Policy; External Relations Policy

• Board oversight of mission, partnerships, and institutional direction

• Ethical Governance

• Conflict of Interest Policy; Code of Ethics

• Required disclosures; annual affirmations

Aligned Standards:
MSCHE Std. VII; SACSCOC Std. 4; HLC Criterion 2

2. ACADEMIC QUALITY & GENERAL EDUCATION (GE)

• Accreditation Standard Area

• Relevant Policy Sections

• Evidence of Compliance

• Academic Rigor & Coherence

• General Education Policy; Curriculum Oversight Procedures

• Clearly articulated learning outcomes; credit-hour definitions; faculty oversight

• Faculty Responsibility for Curriculum

• Academic Integrity Policy; HR Faculty Policy

• Faculty-led curriculum design and assessment

• Assessment of Student Learning

• GE Assessment Procedures; Portfolio Policies

• Embedded outcomes, rubrics, and portfolio review

Aligned Standards:
MSCHE Std. III & V; HLC Criterion 3; WSCUC CFR 2.2

3. ACADEMIC INTEGRITY & AI GOVERNANCE

• Accreditation Standard Area

• Relevant Policy Sections

• Evidence of Compliance

• Academic Honesty

• Academic Integrity Policy

• Clear definitions of misconduct; due process

• Ethical Use of Technology

• AI Governance Policy

• Transparent AI use guidelines; student and faculty accountability

• Integrity of Credentials

• Assessment Policy; Records Policy

• Secure grading, evaluation, and credentialing

Aligned Standards:
SACSCOC Std. 8; HLC Criterion 2.E; UNESCO AI Ethics Framework

4. STUDENT CONDUCT & PROTECTION

• Accreditation Standard Area

• Relevant Policy Sections

• Evidence of Compliance

• Student Rights & Responsibilities

• Student Conduct Policy

• Published expectations; appeal processes

• Sexual Misconduct & Harassment

• Sexual Misconduct Policy (Title IX–aligned)

• Reporting mechanisms; investigations; victim support

• Equity & Non-Discrimination

• EIR Policy (Equity, Inclusion, Respect)

• Inclusive institutional climate

Aligned Standards:
MSCHE Std. II; SACSCOC Std. 4.2; Canadian Human Rights principles

5. FACULTY & HUMAN RESOURCES (HR)

• Accreditation Standard Area

• Relevant Policy Sections

• Evidence of Compliance

• Qualified Faculty

• HR Policy; Faculty Hiring Standards

• Credential verification; role alignment

• Professional Development

• Faculty Development Policy

• Ongoing training and evaluation

• Fair Employment Practices

• HR Policy; Grievance Procedures

• Transparent hiring, evaluation, and termination

Aligned Standards:
HLC Criterion 3.C; MSCHE Std. III

6. FINANCIAL MANAGEMENT & SUSTAINABILITY

• Accreditation Standard Area

• Relevant Policy Sections

• Evidence of Compliance

• Financial Stability

• Finance Policy; Budget Oversight Procedures

• Multi-year budgeting; board oversight

• Fiduciary Responsibility

• Board Finance Committee Policy

• Separation of duties; internal controls

• Transparency & Auditability

• Financial Reporting Policy

• Regular reporting; audit readiness

Aligned Standards:
MSCHE Std. VI; SACSCOC Std. 13; HLC Criterion 5

7. EXTERNAL RELATIONS & PARTNERSHIPS

• Accreditation Standard Area

• Relevant Policy Sections

• Evidence of Compliance

• Institutional Autonomy

• External Relations Policy

• Board approval of partnerships

• Ethical Partnerships

• Advisory Bodies Policy

• Mission-aligned collaborations

• Community Engagement

• Civic Engagement Policy

• Measurable impact and accountability

Aligned Standards:
WSCUC CFR 2.3; MSCHE Std. II

8. INSTITUTIONAL EFFECTIVENESS & CONTINUOUS IMPROVEMENT

• Accreditation Standard Area

• Relevant Policy Sections

• Evidence of Compliance

• Planning & Assessment

• Institutional Effectiveness Policy

• Data-driven improvement

• Use of Evidence

• Assessment & Review Procedures

• Regular program review

• Accountability

• Board Review Cycles

• Policy updates and evaluations

Aligned Standards:
MSCHE Std. V; HLC Criterion 4

9. SUMMARY COMPLIANCE STATEMENT

Juneteenth Intercontinental University demonstrates systemic alignment with recognized accreditation principles through:

• Clearly articulated governance authority

• Documented academic policies and assessment practices

• Robust student protections and ethical standards

• Financial stewardship and sustainability

• Continuous institutional improvement

This crosswalk confirms that JIU possesses the organizational maturity, policy infrastructure, and accountability mechanisms expected of an accredited degree-granting institution

APPENDIX F – DOCUMENT CONTROL

Policy Owner: Office of the President & General Counsel
Approval Authority: Board of Regents
Mandated Review Cycle: Every 5 years or as required
Version Control: Maintained by the Office of the Chief of Staf